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Welcome & Assimilate


New employees need to understand their role and what is expected of them to feel socially comfortable and accepted within the department. It is important for new employees to also understand the UVA Medical Center culture by learning departmental norms, organizational practices, goals and values. The Welcome & Assimilate process ensures that new employees have the information, access, tools and other resources they need to effectively carry out their duties. Purposeful action on behalf of the manager also helps to improve the level of teamwork and engagement throughout the department.


Available Resources & Tools

Pre-Hire Checklist

Before a new employee arrives, it is critical to plan in advance so he/she can "hit the ground running"

  • Pre-Hire Checklist
    A list of recommended tasks to complete in preparation for the new team member's arrival (i.e. - arranging appropriate systems access, preparing welcome resources, etc.).


New Team Member Meetings

Guides to help managers ensure they are covering the right information at the right time. Scripted questions are also provided to help glean information about the employee's onboarding experience. This process helps to establish relationships built on a foundation of trust.

Week 2 Meeting

  • All Hires - Week 2 Meeting Guide
    Includes a checklist of required items to complete for your new team member and specific questions to ask the team member during your1st one-on-one meeting (conducted within the team member's second week of employment).
  • Nursing Hires - Nurse Manager Orientation Checkpoint: Clinical Week 1
    Used in conjunction with the Uteam Onboarding Documents.  Provides a list of clinically related discussion items and expectations to review with the new team member at the conclusion of his/her first clinical week of employment.

Month 1 Meeting

Month 2 Meeting

Month 3 Meeting

*Month 6 and Year 1 New Team Member Meeting Guides are found under the Follow-up for Success section


Buddy Program

Each new team member is assigned a "Buddy" at the start of his/her onboarding experience – this Buddy should be someone other than the team member's preceptor.


Welcome Resources Toolkit

A repository of resources to help welcome and guide a new team member. Samples and templates are provided as a convenience to the hiring department. It is important to modify the documents so that the information is specific and relevant to your department.