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Get Vaccinated

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If you have decided to get the COVID-19 vaccine, you must complete the following five steps:

1. PREPARE: Learn about COVID-19 vaccines and ensure your questions are answered.
  • Review the UVA Health Vaccine Recipient Information Sheet 
  • Review the COVID-19 Vaccine Fact Sheets for Pfizer and Moderna 
    • Reminder: There is not an option to choose which brand you will receive.
  • Understand what is expected after you get the vaccine (Note: Wearing PPE and completing daily Hoos Health Check still apply!)
  • Review the data. The vaccines are new and data is available based upon what was studied over the past year.
  • Review FAQ’s. If you have questions, you can email COVID-Vax at CovidVax@hscmail.mcc.virginia.edu.
  • Talk to your Primary Care doctor about any concerns you may have.

Completing an Attestation will confirm that you have reviewed pre-vaccination materials and understand the requirements for receiving a COVID-19 vaccine.

  • Complete the Attestation in VaxTrax .
  • This Attestation indicates you have reviewed the potential risks and benefits of the vaccine, and is aware of how to report adverse events. 
  • Because COVID-19 vaccines have been authorized by the FDA under an Emergency Use Authorization (EUA), recipients must complete the Attestation.
  • For more information on an EUA, watch this helpful video.
  • Work with your manager - Before scheduling your first dose, work with your manager to ensure the staggering of vaccination appointments across your work group. Spacing out appointments within your work group will help ensure that possible side effects will not impact your entire team at once.
  • Schedule your first dose - Your appointment for the first dose of COVID-19 vaccine will take approximately 30 minutes. 
  • Keep your appointment - Because vaccination schedules are expected to be tight, it is important that you arrive prepared and on time.

To become fully protected against COVID-19, you must receive two doses of vaccine. The appointment for your second dose of vaccine will be scheduled during your first appointment. Depending on the vaccine you receive, your second shot will be scheduled within 21-28 days.


Since COVID-19 vaccines are new, their impact on recipients is being tracked to better understand their safety and efficacy. All UVA Health team members who experience worrisome side effects from a COVID-19 vaccine must report them. In addition, team members are encouraged to participate in the voluntary reporting program offered by the Centers for Disease Control. The following reporting steps will be discussed at the time of vaccination.

  • REQUIRED: Continue using HOOS Health Check
  • REQUIRED: Report side effects to Employee Health: Side effects from the COVID-19 vaccine must be reported to Employee Health and someone will follow up with you. Employee Health will report team member side effects to VAERS, the national Vaccine Adverse Event Reporting System, used to track and monitor all vaccine side effects. Contact Employee Health 434.924.2013.

Please note: Although no serious side effects have been associated with COVID-19 at this time, long-term follow up is still being evaluated. Vaccine recipients who experience severe reactions should seek immediate medical assistance from their healthcare provider, at an emergency room or by calling 911.

  • OPTIONAL: CDC surveys: The Centers for Disease Control has created a new smartphone-based tool called V-Safe that uses text messaging and web surveys to check in on people’s health after they receive a COVID-19 vaccine. V-Safe asks questions that help CDC monitor the safety of COVID-19 vaccines.


  • You will need to download the app to participate in these surveys. Surveys will occur daily for 1 week after vaccination, then periodically after vaccination for up to 6-12 months.
  • V-Safe will provide live telephone follow up by a CDC representative if vaccinated individuals report a medically significant event during a V-Safe check-in. Medically significant events will be identified if the vaccinated individual reports that they missed work, were unable to complete normal daily activities, or had to seek care from a healthcare provider.