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Hire for Fit

 

The Onboarding process begins as soon as a vacancy occurs. The perceptions created by the organization and the department, the manner in which the interviews are conducted, and the processes for selection are all critical elements in choosing the best candidate for your vacant position. Careful consideration given during the “Hire for Fit” stage will help to ensure that you are hiring team members who not only support the mission, vision, and values of the Health System but also help us to achieve top performance.

Available Resources & Tools

UVA Medical Center Hiring Process

Research has shown that over 70% of hospital new hire turnover occurs as a result of poor fit, not technical ability. Improved hiring processes have been designed to increase collaboration during the selection process for the hiring manager, the recruitment team, but most importantly, the new hire.

  • UVA Medical Center Expectations Agreement (ASPIRE Attestation)
    UVA Medical Center’s mission, vision, and specific behaviors that demonstrate the ASPIRE values. A form to guide discussions and gain commitment during the one-on-one New Team Member Meetings.
  • Required Interview Training:
  • In order to participate in the interview process, all hiring managers and designees (i.e., Peer Interviewers, Physicians, etc.) must complete EOP's University Staff Hiring Official Training. Individuals in a management job class (supervisor and above with the exception of some Lead job titles) will be auto-enrolled on a 24-month cycle in the Learning Management System to complete the course.  Any designees not in a management job class will need to self-enroll in the training on a 24-month cycle in the Learning Management System. Note: The course will show in the My Recertifications/Renewals section of NetLearning as a reminder but will not auto-enroll a user that is not in the management job class in the course.

  • Leaders participating in an Executive Level (Associate Chief and above) Search Committee must also complete EOP's Search Committee Training. This training is not an auto-enrollment.
  • To enroll, simply log on to the LMS and search for "Equal Opportunity Program (EOP) University Hiring Training". This will take you to a page where you select which course you want to complete.
  • Applicant Tracking System Training

 

Behavioral-Based Interviewing

Past experiences and behaviors are the best predictor of future performance. Behavioral-based interviewing helps to uncover specific examples of how a candidate has performed in similar situations in the past.

 

Peer Interviewing

Including members of the work group in the hiring process (peer interviewing) helps to increase buy-in from the existing employees and gain support for the new employee. It is best practice to conduct peer interviews for all positions.

  • Peer Interviewing Expectations
    A detailed explanation of each step in the peer interviewing process.
  • Preparing for the Peer Interview Checklist
    A checklist to help hiring managers prepare for the peer interview.
  • Training PPT for Peer Interviewers
    A Powerpoint to help educate those selected as peer interviewers.
  • Decision Matrix
    An evaluation form for recording and documenting peer interviews.
  • Required Peer Interview Training
  • In order to participate in the interview process, all hiring managers and designees (i.e., Peer Interviewers, Physicians, etc.) must complete EOP's University Staff Hiring Official Training. Individuals in a management job class (supervisor and above with the exception of some Lead job titles) will be auto-enrolled on a 24-month cycle in the Learning Management System to complete the course.  Any designees not in a management job class will need to self-enroll in the training on a 24-month cycle in the Learning Management System. Note: The course will show in the My Recertifications/Renewals section of NetLearning as a reminder but will not auto-enroll a user that is not in the management job class in the course.
  • Leaders participating in an Executive Level (Associate Chief and above) Search Committee must also complete EOP's Search Committee Training.  This training is not an auto-enrollment.
  • To enroll, simply log on to the LMS and search for "Equal Opportunity Program (EOP) University Hiring Training". This will take you to a page where you select which course you want to complete.

 

Job Shadowing

Job shadowing allows a prospective employee the chance to observe and ask questions about the job before a formal offer is made. This provides the candidate with an opportunity to see firsthand what the position really entails and it gives the team a chance to see how the candidate reacts in the environment.