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Educational Assistance Program

The Educational Assistance Program provides Medical Center team members with centrally-funded benefits for approved academic courses and professional certification expenses.

An overview is provided below. Please see Educational Assistance Policy for detailed information.


In order to request Educational Assistance you will need to start by enrolling in the Educational Assistance CBL in NetLearning, search for "Educational Assistance" in the Learning Opportunities tab.  The CBL includes a FAQ and Job Aid (also see Resources below) that will help you navigate through the system and ensure that your request meets policy requirements.  Please allow up to a week for processing time. You will receive an email notification from MCC Security that you must agree to the terms and conditions. Once you have clicked off on this request please allow 24 hours to gain access to PeopleSoft Financials Supply and Chain Management.   Once you submit your request online it will go to your supervisor for initial approval and then be routed to HR for final approval.  You will then receive email notification that payment has been made!

Please note that with this online process your request amount must be exact.  If the amount you request is more than the maximum benefit available, the request will be returned to you for correction and re-submission to your supervisor.  Also, the benefit maximum will be based on the calendar year in which payment is made.


Team Member Eligibility

  • Regular full and part-time team members (20+ hours/wk), flex staff and management team members that have completed 6 consecutive months (waived for RN Clinician I) of employment prior to the beginning of the course are eligible.
  • Unit-based and Medical Center Pool team members are not eligible.

Course Eligibility

Course is eligible if it meets at least one of the following criteria:

  • Academic credit course leading to a degree.
  • Review course for a professional certification approved by the team members's department
  • English as a Second Language (ESL), literacy, Lean and related classes.

Benefit Level

  • Team Members receive up to $2,000 per calendar year for eligible courses
  • Team Members in "hard to fill" positions, or those pursuing degree requirements for one of these positions, may receive up to $5,250 per year for eligible courses
  • Benefits are also available for approved professional certification expenses up to $375 per year
  • In general, educational assistance will be provided as a reimbursement after successful completion of the course or professional certification. However, tuition will be paid in advance for courses taken at UVA and for team members with two or more years of consecutive employment and an annual salary of $50,000 or less
  • Team Members may also receive professional development funding from their department for non-credit courses or professional conference expenses that are not covered under the Educational Assistance Policy

Resources, Policy and Forms

  • For questions or additional information please contact the Human Resources Solution Center at 243-3344 for questions that are not addressed.